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What is the dress code for the Symposium? What is the Conference attendee lodging rate? Why is the Government lodging rate higher than the allowable $99.00? When can I make my hotel reservation? May I contact the hotel directly to reserve my hotel room? What types of sleeping rooms are available at the Rosen Shingle Creek? Is there an internet access fee in the guest rooms? What is the cost to park at the Rosen Shingle Creek? If I use my credit or charge card to reserve my hotel room will my account be billed immediately? How do I cancel my hotel reservation? Is this hotel a participant in the Lodging for Success program? What is the per diem and M&IE rate for Orlando, Florida? As a Federal Government employee, is my guest room rate tax exempt? Does the hotel have a fitness center? Is there an access fee charged by the hotel for phone calls? Do the hotel rooms have a complimentary hair dryer? What are the dates for the 2008 SDDC Training Symposium? Who should attend the Symposium? What Federal services are participating in the 2008 SDDC Training Symposium? What is the registration fee for attendees? When will my credit card be billed for my Symposium registration fee? What does the registration fee include? What is the Symposium registration cancellation policy? Why must I cancel my Symposium registration on the web? Is the registration fee reimbursable for military and government attendees? I have registered for the Symposium. Is my hotel room reserved? As a "newcomer" to the Symposium, what is the value of my attendance? What types of vendors can I expect to see in the exhibit hall? What is the cost for Government activities to exhibit? What is the cost for industry exhibitors to exhibit? Are all meetings and exhibits being held at the Rosen Shingle Creek? Will there be Functional Breakout Sessions? Will the training session presentations be available as handouts? I'm a presenter. Where is the closest place that I can make copies of my presentation handouts? What other amenities are available at the Rosen Shingle Creek? Are there reserved seats at the Symposium Banquet? Will there be any after hours events during the symposium? Is there a charge for shipping boxes to the hotel? Should I bring a sweater or a jacket? What kind of footwear is appropriate? Which airports service Orlando, FL? Does the hotel offer complimentary airport transportation? How do I get to the hotel from the airport? How much time should I allow to travel from the airport to the Rosen Shingle Creek? Where can I get information on things to do in Orlando? Are there any restaurants or attractions in close proximity to the hotel? What is the weather like in Orlando during the month of April? What services are participating in the 2008 SDDC Training Symposium?
What is the Conference attendee lodging rate? The sleeping room rate for Government attendees will be $123.75 per night single/double occupancy. Industry/exhibitor attendees will be charged a rate of $199.00 per night single/double occupancy. A 12.5% sales tax and room tax will be added to each rate per night. Taxes are a reimbursable expense for all military and government attendees when claimed on travel orders. Click here to download the tax exempt form. Why is the Government lodging rate higher than the allowable $99.00? The Per Diem, Travel and Allowance Committee authorizes an increase to the lodging allowance up to 25% higher than the established geographical lodging portion of your per diem rate. The M&IE portion of the per diem allowance remains unchanged. All government travelers should cite the following in Block 16 of their travel orders, DD Form 1610: For Military: "JFTR, Appendix R, Part I, Para D3 authorizes a lodging For Civilians: "JTR, Chapter 4, Chapter 4, Part S, para D3, authorizes a lodging allowance that is 25% above the established lodging portion of the diem per rate rater; therefore, the $123.75 lodging rate is authorized." When can I make my hotel reservation? Now through March 23, 2008 while our special SDDC rate is available. May I contact the hotel directly to reserve my hotel room? As of April 2, 2008 at 5pm EDT, The Rosen Shingle Creek is SOLD OUT. Please phone the hotel and request to be placed on the SDDC wait list. 866-996-9939 Please secure hotel reservations elsewhere in case the wait list cannot accommodate all interested parties. Hotels near the Rosen Shingle Creek that may have rooms available are:
What types of sleeping rooms are available at the Rosen Shingle Creek? There are over 900 double queen rooms and more then 400 king rooms. Is there an internet access fee in the guest rooms? Yes. The charge is $9.95 plus tax per day or $20.00 for the entire stay. If I use my credit or charge card to reserve my hotel room, will my account be billed immediately? No, your card will not be charged. However five days prior to your arrival the hotel will obtain an authorization on your card for one night’s room and tax. The hotel charges will be placed on the card presented at check-in. Please note, however, that in the event your hotel reservation is not cancelled at least FIVE (5) days in advance of your expected arrival date, your credit or charge card used to guarantee your reservation will be charged a penalty of one night’s room and tax. How do I cancel my hotel reservation? Call Rosen Shingle Creek at 866-996-9939 and ask for the hotel room reservations department. Any cancellation made less than 5 days prior to scheduled arrival date will be charged a non-refundable fee equal to 1 night Room and Tax. Is this hotel a participant in the Lodging for Success program? The attendees participating in the 2008 SDDC Training Symposium in Orlando are exempt from the Lodging for Success program. What is the per diem and M&IE rate for Orlando, Florida? The per diem rate in Florida is $99.00 plus 25%. For Government employees, a Florida Hotel Occupancy Tax Exemption Certificate is available by clicking here. The certificate MUST be completed and submitted to the hotel upon guest room check-in along with appropriate government identification. The M&IE rate is $48.00 per day. As a Federal Government employee, is my guest room rate tax exempt? Yes. As a federal Government employee on official travel orders, you are exempt from paying tax. Please Download the Orlando hotel tax exemption form . Provide the completed form to the front desk assistant when you check-out. Taxes will appear on your bill during your stay but they will be deleted upon check-out when the form is received. Does the hotel have a fitness center? SDDC overnight guests of the Rosen Shingle Creek may use the hotel Fitness Center on a complimentary basis April 27 – May 1, 2008. The Fitness Center will be open 5:00am – 10:00pm during this time period. A $10.00 charge per day/per person will apply for use before April 27 and after May 1, 2008 during normal hours of operation. Rosen Shingle Creek wheelchairs are available on a first come, first serve basis at the bell stand. Should the guest want to guarantee a chair, he or she can go through the concierge and the hotel can rent them for a fee. Is there an access fee charged by the hotel for phone calls made from my room? Yes. The fee is $.87 per outgoing call. 800 numbers are complimentary. Long distance calls are billed at operator assisted daytime rates + 1.50 + 35% What is the cost to park at the Rosen Shingle Creek? If a traveler has a medical emergency that requires immediate attention, will there be someone on the premises to assist? Should a medical emergency take place, in-house security should be contacted immediately via house phone and necessary assistance will be provided. Do the hotel rooms have a complimentary hair dryer? Yes. What are the dates for the 2008 SDDC Training Symposium? April 28 - April 30, 2008 Who should attend the Symposium? The Symposium is geared toward transportation professionals (military, government and industry) who are involved in the Defense Transportation System. The Symposium will target current issues and policies as well as future projects and programs. What services are participating in the 2008 SDDC Training Symposium? Each of the military services, including the Coast Guard, will participate in this year's Symposium. What is the registration fee for attendees? The Symposium attendee rate is $255. The fee increases to $305 after March 31. When will my credit card be billed for my Symposium registration fee? All attendees who register on or before April 14, 2008, shall have their Symposium registration fees charged to the credit or charge card listed within their registration information on April 14, 2008. All attendees who register on or after April 14, 2008, or on-site in Orlando, shall have their fees charged on the day they register. Those attendees registering on-site must have their physical credit or charge card in their possession at the time of registration. A receipt will be sent via e-mail to confirm payment after your card has been processed. What does the registration fee include? The attendee registration fee includes the welcome social, one breakfast meal on April 30, 2008, one dinner meal on April 30, 2008, 12 refreshment breaks, admission to all general sessions, service Tack-On sessions, seminars, symposium banquet, motivational speaker, exhibit hall access, name identification badge and all symposium materials. What is the Symposium registration cancellation policy? Attendees who cancel their registration on or before March 31, 2008 will receive a full refund. Registration cancellations received after March 31, 2008 will be non-refundable. All cancellations must be made via the web at help@sddcsymposium.org. Why must I cancel my Symposium registration on the web? Cancellations via the web are required to ensure each attendee has written documentation of registration cancellation for their own protection. Is the registration fee reimbursable for military and Government attendees? Yes. In order to be reimbursed for the registration fee, all military and government attendees must ensure that their travel orders indicate the Symposium "registration fee is a reimbursable expense and includes one breakfast and one dinner meal on April 30, 2008." Be sure to keep your registration fee receipt and attach it to your travel voucher as proof of payment. I have registered for the Symposium. Is my hotel room reserved? No. Part of the registration process is reserving your hotel room. You should receive a separate confirmation for your hotel room in addition to the confirmation you receive for your conference registration. As a "newcomer" to the Symposium, what is the value of my attendance? Some of the values of attending the event are:
What types of vendors can I expect to see in the exhibit hall? Meet Industry and Government partners, and see the latest products, services, and solutions they offer. Visit over 100 booths of exhibitors that are prime contractors, subcontractors, and suppliers, representing all modes of transportation, travel, distribution, logistics and supporting services. What is the cost for Government activities to exhibit in the exhibit hall? Booth space is complimentary to the Government activity exhibiting. What is the cost for industry exhibitors to exhibit? Industry booth costs vary by size and location. Please contact Mr. Denny Edwards at NDTA for booth prices at 703.751.5011 or denny@ndtahq.com. See the exhibit floor plan at www.ndtahq.com. I am an industry exhibitor and I paid a booth rental fee to NDTA. Do I still have to register via the web and pay a registration fee to attend the Symposium? Yes. The Symposium fee pays for conference meals, speakers, symposium materials, etc. The booth rental fee pays ONLY for floor space in the exhibit hall. Are all meetings and exhibits being held at the Rosen Shingle Creek? Yes. Will there be Functional Breakout Sessions? There will be numerous dynamic breakout sessions scheduled addressing a variety of transportation and distribution issues. Please see the Symposium Agenda. Will the training session presentations be available as handouts? Many of the presenters will offer handouts to attendees, however all training session presentations provided by the speakers will be loaded on the web site approximately two weeks following the conference. I'm a presenter. Where is the closest place I can make copies of my presentation handouts? What other amenities are available at the Rosen Shingle Creek? In the interest of preserving trees and “going green,” we recommend that presenters send SDDC their electronic presentation in advance of the symposium, or give it to staff in the SDDC Administration Room when they arrive at the hotel. Presentations will be loaded on the SDDC website for attendees to access. If copying services are required, you may contact the hotel Business Center. Please refer to the hotel web site for additional details at: www.rosenshinglecreek.com. SDDC is unable to provide copying services to presenters. I'm interested in attending many training sessions. Will there be repeated sessions for each training session? The Functional Breakout Sessions will be repeated four times allowing you to attend all of the training sessions that interest you without a conflict. I am interested in attending the Tack-On Sessions only. Do I have to pay the entire registration fee? The daily registration fee for Tack-On Sessions is $40.00. This registration fee is available on-site Monday, Thursday, and Friday only. This fee will not grant access to any other Symposium activities outside of the Tack-On Sessions. Payment can be made at the SDDC on-site registration desk. I would like to bring a guest to the Welcome Social, Breakfast, Symposium Banquet, Tack-On's or Exhibit Hall. May single tickets be purchased for these events? Yes, individual special event tickets may be purchased on-site. The cost is $60.00 for the Welcome Social, $35 for the Breakfast, $75.00 for the Symposium Banquet, $40/day for the Tack-On Meetings, and $40/day for an Exhibit Hall guest pass. Are there reserved seats at the Symposium Banquet? No. It is open seating except for the award winners and special guests. Will there be any after hours events during the conference? There are no official after hours events planned at this time. Is there a charge for shipping boxes to the hotel? Yes. It is $10.00 per box. Should I bring a sweater or a jacket? What kind of footwear is appropriate? Yes. The Rosen Shingle Creek's meeting rooms tend to run cool. Please wear comfortable shoes due to the size of the facility. What is the dress code for the Symposium? For all sessions, meetings, Tack-On Sessions, and breakfast:
For Welcome Social:
For the Symposium Banquet:
For speakers:
Which airports service Orlando, FL? MCO Orlando International Airport is located 11 miles from Rosen Shingle Creek. Does the hotel offer complimentary airport transportation? No. The cost is $28.00 roundtrip and $17.00 one way. Transportation via Mears is available at the airport kiosks located in the baggage claim area. See the ground transportation link on this web site. How do I get to the hotel from the airport? There are several options. A taxi runs approximately $40.00 one way. If you plan on taking a taxi, make sure you include this on your travel voucher. There is also car rental at the airport. How much time should I allow to travel from the airport to the Rosen Shingle Creek and vice versa? About 20 minutes, depending on the time of day. Where can I get information on things to do in Orlando? The Orlando CVB is a great resource. They can be located online at www.orlandoinfo.com. Are there any restaurants or attractions in close proximity to the hotel? Yes. Please check with the Concierge for up-to-date information upon check-in to the Rosen Shingle Creek. There are many options available on the property. www.rosenshinglecreek.com What is the weather like in Orlando during the month of April? April days in Orlando range from lows in the 50s to highs in the low 70s (F). Please layer to ensure comfort. What services are participating in the 2008 SDDC Training Symposium? Each of the military services, and the US Coast Guard, as well as many Department of Defense activities, participate in the Symposium. |
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